Job Description

Payroll Associate

Location: Phoenix, AZ (Hybrid – 3 days on-site, 2 days remote)

Department:   Business Operations

Start Date: Approx. May 19, 2025

Schedule: Monday–Friday, 7:30 AM – 4:30 PM

Pay Rate:  $26/hr on W2

Position Overview:

Seeking a detail-oriented and experienced Payroll Associate to support bi-weekly payroll operations for agency staff. This hybrid role involves both in-office and remote work, with a focus on accurate payroll processing, data validation, and reporting using ADP and Microsoft Excel .

Key Responsibilities:

• Process and validate bi-weekly payroll using ADP.
  

• Review time entries and authorize payroll adjustments.
  

• Reconcile payroll reports and resolve discrepancies.
  

• Prepare payroll-related tax filings and assist with year-end W-2 processing.
  

• Coordinate with HR on employee onboarding, terminations, benefits, and pay rate changes.
  

• Generate reports, perform audits, and maintain accurate records.
  

• Handle ASRS reporting and compliance activities.
  

• Respond to payroll-related inquiries from employees.
  

Required Qualifications:

• High school diploma or equivalent.
  

• At least 2 years of payroll processing experience.
  

• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP).
  

• Experience using ADP payroll systems.
  

• Strong attention to detail and problem-solving skills.
  

• Ability to handle sensitive information with confidentiality.
  

• Must be local to Phoenix, AZ and available for in-person interview and hybrid work schedule.
  

Preferred Qualifications:

• Knowledge of Arizona State Retirement System (ASRS) reporting.
  

• Experience in a public agency or similar environment.
  

Requirements

Position Requirements – Payroll Associate

1. Local Candidate :
   

   • Must reside in Phoenix, AZ or nearby.
     

   • Must be available for in-person interview and a hybrid work schedule (3 days on-site, 2 remote).
     

2. Education :
   

   • High school diploma or equivalent required.
     

3. Experience :
   

   • At least 2 years of payroll processing experience .
     

   • ADP payroll system experience strongly preferred.
     

   • Proficiency in Microsoft Excel , including pivot tables and VLOOKUP .
     

   • Experience reconciling payroll, handling adjustments, and generating payroll reports.
     

4. Skills :
   

   • Strong attention to detail and organizational skills.
     

   • Excellent communication and customer service skills.
     

   • Ability to manage confidential data and maintain privacy.
     

   • Ability to analyze payroll issues and take corrective action.
     

5. Work Authorization :
   

   • Must be authorized to work in the U.S.
     

   • Must pass any required background checks (security required).
     

6. Availability :
   

   • Must be able to start within 2 weeks of offer .
     

   • Must be able to work Monday–Friday, 7:30 AM–4:30 PM .
     

Benefits

Health Insurance

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