Job Description

Posting Title :  Payroll Associate

Posting ID# 5615

Max Pay rates: $28/hr on W2

Project type: contract

Address: 101 N 1st ave, Phoenix, AZ 85003

Closing date: 6/4/2025 

* Hybrid work schedule 3 days in office 2 days remote.

**Quick Excel test during interview process. 

The Payroll Specialist is a paraprofessional class responsible for performing a variety of technical and administrative duties involved in the processing of the Agency’s bi-weekly payroll in ADP; assists in payroll related activities; responds to inquiries and provides information to managers and staff.

Examples of Duties /Knowledge & Skills:

• Participates in the preparation of Valley Metro’s payroll for all employees; assists in computing and processing payroll adjustments; Maintains confidentiality of personnel and payroll records and reports. '
  

• Reviews and verifies data coming to the payroll system from various sources; summarizes and balances payroll biweekly; and completes employee pay verifications.
  

• Reviews time entry, conducts edit of time entry to ensure accuracy, completeness, proper authorization, processes payroll and reviews validation and controls reports.
  

• Executes the payroll, validates paychecks, and ensures that all payroll deadlines are met in accordance with the pay period schedule.
  

• Generates reports and assists with data preparation needed in order to prepare periodic payroll tax filings and year-end W-2 filings.
  

• Ensures the integrity and accuracy of all financial data produced in payroll; prepares and maintains a variety of statistical data and records; audits, balances, and prepares a variety of payroll related reports, including quarterly and annual state and federal reports.
  

• Reviews and analyzes payroll reports for issues and determining and completing adjustments to resolve issues; reconciles and transmits files and payments for taxes, deferred compensation, retirement plans, and garnishments; performance fiscal and calendar year-end processes.
  

• Responds to and resolves complex and sensitive customer inquiries regarding payroll policies and procedures both verbally and in writing.
  

• Prepares and reconciles Arizona State Retirement System (ASRS) monthly reports, including researching and adjusting discrepancies.
  

• Sets up, compiles, verifies, and processes payroll related data in ADP systems including, termination pay, retro pay, deductions, entering withholding data, direct deposit requests, and employee information into the payroll system.
  

• Works closely with Human Resources Division staff to coordinate on boarding new hires, pay rates, benefits, and leave accruals and other personnel transactions.
  

• Maintains a variety of automated and manual logs, records, and files in accordance with the law; provides various documents as custodian of the records when requested.
  

• Performs other duties of similar nature and level assigned.
  

Required Skills : Excel experience - comfortable with creating pivot tables, V-Lookups

Preferred Skills : ADP experience

Minimum Education Level : High school

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