Job Description

Job Title: Accounts Payable Accountant
Location: Louisville, KY
Industry: Non-Profit (NFP)
Software: Sage 50, FACTS
Temporary Pay: $25 per hour (negotiable based on experience)
Duration of Project: 3+ months
Temp-to-Hire: Interim position due to maternity leave
Remote Work: In-office, 5 days a week

Job Description:

We are seeking a diligent and dependable Accounts Payable Accountant to join our finance department temporarily during a controller’s maternity leave. This role is critical in ensuring the precise and prompt processing of payments and reimbursements, utilizing Sage 50 Accounting Software and FACTS Management Software.

Key Responsibilities:

• Invoice Processing: Accurately process vendor invoices in Sage 50, ensuring correct general ledger (GL) coding, detailed descriptions, and proper approval routing.
• Check Management: Prepare and execute check runs for timely vendor payments, including coordination for signing and mailing checks.
• Reimbursements: Draft and process reimbursement forms for staff and volunteers, verifying accurate GL coding and necessary documentation.
• Recurring Payments: Enter and monitor recurring monthly payments, such as utilities and subscriptions, in Sage 50.
• Reconciliation: Reconcile vendor statements, addressing discrepancies, missing invoices, or credits promptly.
• Vendor Records: Maintain and update vendor records in Sage 50, including managing vendor profiles, W-9s, and mailing addresses.
• Tuition Expenses: Upload and manage tuition-related expense records using FACTS Management Software.
• Purchase Orders: Coordinate and track purchase orders, ensuring invoices align with approved school budget categories.
• Documentation: Organize and file paid invoices, reimbursement forms, and check copies, both digitally and physically.
• Communication: Professionally interact with vendors and staff regarding payment statuses, documentation issues, and policy clarifications.
• Monitoring: Identify and flag duplicate payments, incorrect charges, or unusual entries for review by the Finance Director.
• Budget Tracking: Monitor departmental and classroom budgets.
• Month-End Tasks: Assist with month-end AP closing tasks, including reporting and account reconciliation.

Qualifications:

• Proficiency in Sage 50 Accounting Software and FACTS Management Software.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience in a non-profit organization is preferred but not required.

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